The PRAIORITIZE navigation bar at the left part of the group dashboard gives a crisp answer to two essential aspects. Whose dashboard is this? And how many respondents have answered the assessment? Besides these key indicators on the navigation bar itself, there is much more to know about the response.
Click on the navigation bar to open the Conclusion-page:
Analyze > Respondents > Conclusion
The Conclusion-page shows the number of respondents for - for example - the departments the respondents are working in, their roles, and the location where they are working. You can click on the column headers to sort the tables.
Next, two circle-graphs show the percentage of respondents who answered anonymously and the percentage that indicated they want to share/exchange knowledge with other respondents. If the assessment does not contain the opt-out question for respondents to engage in knowledge sharing, this second circle diagram will not appear.
The table below the circle-graphs is called "RESPONDENTS" and shows all respondents and their response to the respondent's personal details: their department, location and role, etc., but also additional questions about age, gender, etc. These personal details may differ per questionnaire. The column headers can be used to sort the table. In the upper right corner you can choose the number of respondents shown (NONE of them, 5 respondents, or ALL of the respondents). Next, clicking on the Wheel icon allows you to select which columns are visible in this table.
The Respondents table is used to manage several aspects of the respondents.
Click on the "3 dots"-icon for the respondent you want to manage.
- Edit allows you to have a look at the respondent's answers to the questionnaire and allows you to make edits if necessary. For example, when a respondent has moved to another department. After discussing the answers given with the respondents, the respondent feels the need to adjust a few answers here and there.
- Dashboard gives you access to the respondent's dashboard. You can pull up this dashboard if you want to go over the respondents' scores, profile or the list of praiorities. If the assessment comes without respondents' dashboards this option is not visible. The items displayed on the respondent's personal dashboard depends on the settings indicated by the Assessment Coordinator in your organization.
- With Send link, you can send a standard email with the link to the respondent's dashboard. Usually, this function is used when a respondent can't find the email with which the link to his dashboard was initially sent at the moment of answering the questionnaire.
- Suspend is used to keep a respondent out of the results temporarily. For example, if you want to narrow the dashboard down to a subset of the respondents' group.
- Delete deletes the respondent (both personal details as the answers to the questions). This is an example of privacy-by-design as advocated in many privacy guidelines: the so-called 'right to be forgotten.' Respondents can invoke this right and ask you to be deleted from the database.
The Send link to all button at the bottom of the page sends all of the respondents a standard email with the link to their dashboard. The text of this standard email can be modified in the Modify Assessment > Customize screen managed by the Assessment Coordinator in your organization.
When using the group dashboard, there are often moments when you want to review the questionnaire's structure, or perhaps a specific question and its answers. The Respondents > Questionnaire page gives you a permanent reference to all questions and their answers in the assessment.
Another aspect of privacy is that you have always access to the answers given by the respondents. Therefore, it is possible to download the response of all respondents in your group to Microsoft Excel. This download functionality also comes in handy if you want to do some additional data analysis that is not available in PRAIORITIZE.