PRAIORITIZE covers the whole gamut from Analyze to Improve to Get It Done. Basically, the Improve screens layout the roadmap for change; the "Get It Done" section assists in implementing that change.
One of the functionalities of PRAIORITIZE in terms of Get It Done is the online workshops. No need to hire outsiders who spend a boring afternoon with post-its and flip charts. Instead, the PRAIORITIZE workshops are short, crisp group activities (not even everybody needs to be physically in the same room) that usually take around 15 minutes and easily be integrated into one of the respondent groups's regular meetings. The post-its and flipcharts are now translated into an online version, and the workshops build on the previously accumulated data in the group's dashboard.
To get to the "Overview workshops"-screen, click on the tile or click in the navigation bar:
Get It Done > Overview Workshops.
There are two workshops in PRAIORITIZE. The Priority Picking workshop helps a manager to discuss the list of improvement praiorities with her team. The Group Goals workshop helps another manager improve the commitment to the assessment from his group and discuss topics like anonymity, completing the questionnaire, and asking the group to endorse knowledge sharing.
Workshop "Praiority picking"
To get to the "Praiority picking"-workshop, click in the navigation bar:
Get It Done > Workshops > Praiority picking
The praiority list calculates what needs to be done for a group of respondents; what are the highest praiorities. Yet, even with that spelled out, you might not feel totally comfortable to start implementing right now: you need to involve your respondent group. Enter the workshop "Praiority picking."
The workshop consists of five simple steps:
From your praiority list, choose a question you'd like to improve. Note the percentage that solving the question contributes to achieving the target. E.g., if the first question has a "Gap %" of 20%, then solving that single question contributes to solving 20% of the gap between the actual situation and the target.
To familiarize yourself with the question at hand, Step 2 provides some tips & tricks, reading material, and other online content references. Note that some questionnaires omit this step.
The table in Step 3 shows which respondents have already achieved the target answer. Ask a few of them to comment on their scores, share proof, experiences, and do’s and don’ts. These respondents might not be aware they can help others. Asking them to illustrate their experiences is a great contribution to the group. Notes you take in the designated box are saved in the dashboard.
- To achieve
The table in Step 4 shows which respondents have not yet achieved the target answer. State that we do not all has to reinvent the wheel ourselves. That everyone is good at something else and that we can learn from each other. Ask some of the respondents to reflect on their scores, their effect, what they would like, and what hinders them. What do they need, and what would help them achieve the goal. Notes you take in the designated box are saved in the dashboard.
- Next steps Having familiarized yourself with the topic, having heard how respondents achieved the target answer and how other respondents did not, it's now time to decide on three key actions. These can be noted down in the designated text boxes. Notes you take are saved in the dashboard.
Workshop "Group Goals"
To get to the "Group Goals"-workshop, click in the navigation bar:
Get It Done > Workshops > Group Goals
Not every organization, nor every respondent, is inclined to jump on the bandwagon of change. The result: people not answering, people answering anonymously, people answering incompletely. Hence, when the change's importance is high (which is usually the case) and team commitment is low, it's time for the workshop "Group Goals."
The workshop consists of five simple steps:
Based on the target setting, there is now a clear list of improvement praiorities. If everyone in the group participates, tackling this priority list is relatively easy and will get done efficiently. Ask the group: "Can we look at some numbers and then decide whether we’re in or out?"
Step 2 shows the praiority list and shows how much one question contributes to the gap between the actual and target situations. Ask the group: “If we would achieve these target answers, how would that help our group?”. And ask the group: “If we won’t work on these target answers, how would that damage our group?”. Notes you take in the designated box are saved in the dashboard.
Step 3 shows a series of positive numbers. That only a few questions solve a large part of the gap between the actual situation and the target. How many days of knowledge sharing saves in reinventing the wheel. And how many respondents have the capacity to share knowledge?
Step 4 shows a series of negative numbers. What percentage of the team has answered anonymously. What percentage opted out of knowledge sharing. What percentage did not finish the questionnaire? Ask some of the respondents what prevented them from answering the questionnaire. Show the results from the group dashboard and ask, "Is this threatening?" and "Does anyone feel uncomfortable with this?". "Or would this help us?"
Ask the group whether everyone is better off addressing the praiority list or better when not addressing the praiority list. In the end, there is a vote for three commitment questions: